Document destruction is the final stage of the document management process. Businesses have to destroy them for lack of space to reduce storage costs, customer confidentiality requirements to prevent identity theft and even reasons that your competitors shouldn't buy anything unique or sensitive to your business.
There are various requirements that require a well-documented policy for the disposal of administrative and other documents. You can also get more information about document destruction services in Perth online via http://cdd1.com.au.
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So, some of the important elements of a document destruction policy are:
Document obsolescence: Documents must have reached a stage where they are no longer relevant. This depends on a number of factors such as B. period, type of document, changing environmental conditions and more.
Exceptions to Destruction: Safe destruction of documents must not violate any laws. If there are legal requirements and litigation that documents can be requested, they will not be destroyed even after the specified time limit. To this end, many other similar emergency precautions may need to be taken.
Legality: Destruction of documents must be guaranteed and justified by law. Certain demolition may not be carried out in bad weather by law.
Authorization Policy: This is a key element of the company's confidential document destruction policy. Only after proper approval and authorization by the customer or person with appropriate authority is the process carried out.
Destruction Security: Regardless of the type of document, destruction must be carried out in the most secure manner. Company policies can describe the type of process that will be used to securely destroy documents.